HIPAA-Compliant Email Encryption for Healthcare and Dental Practices
At Cornerstone Computer Solutions, we provide HIPAA-compliant email encryption services for dental, medical, and veterinary practices throughout Colorado, Texas, and the Rocky Mountain Region. Our secure email solution, powered by Sendinc, protects sensitive patient data while simplifying compliance with healthcare regulations. Whether you’re sending records, referrals, or insurance documents, your messages remain confidential, secure, and fully compliant.
We take the guesswork out of HIPAA compliance by offering implementation, training, and ongoing support. Want to ensure your email system is compliant? Schedule a free IT assessment today.
Cornerstone Computer Solutions
Providing IT Services to the Healthcare Industry Since 2005!
What Is HIPAA-Compliant Email Encryption?
HIPAA-compliant email encryption is a method of protecting Protected Health Information (PHI) by encoding messages so only the intended recipient can access them. This process uses end-to-end encryption, which ensures that patient records and sensitive files remain unreadable to unauthorized parties during transmission and storage.
At Cornerstone, we configure and manage your secure email platform to ensure every message is protected from send-off to sign-off.
Why Is HIPAA-Compliant Email Important for Medical Practices?
For healthcare and dental providers, safeguarding patient information isn’t optional—it’s the law. Using HIPAA-compliant communication methods:
- Helps your practice avoid costly fines and legal consequences
- Builds patient trust by protecting privacy
- Meets federal requirements for safeguarding electronic health data
Compliance isn’t just about checking a box—it’s about protecting your reputation and your patients.
What Happens If I Send a Patient Email Without HIPAA-Compliant Encryption?
Sending unencrypted emails containing PHI is a serious violation of HIPAA. The consequences can include:
- Regulatory fines totaling thousands of dollars per message
- Legal liability and loss of patient confidence
- Exposure of sensitive medical or financial information
With Cornerstone as your IT partner, you gain a secure email platform and the peace of mind that comes with doing things right.
How Can I Tell If My Practice’s Email Is HIPAA Compliant?
You might assume your current email setup is secure, but is it truly compliant? Ask yourself:
- Are your emails encrypted in transit and at rest?
- Does your system require user authentication before viewing messages?
- Do you have a signed Business Associate Agreement (BAA) with your email provider?
- Can your system generate audit logs and reports for proof of compliance?
Cornerstone offers a free IT assessment to help evaluate these issues and close any gaps.
How Do I Set Up HIPAA-Compliant Email for My Dental Office?
We make setup simple and seamless. Here’s how it works:
- We configure Sendinc, a secure and trusted email encryption solution
- There’s no software to install for you or the recipient
- The system integrates with your existing email and practice management software
- Our team provides full onboarding and training for your staff
Our goal is to make secure communication easy without changing your workflow.
How Do I Train My Staff on HIPAA-Compliant Email Security?
A secure system is only as strong as the team using it. That’s why we include:
- Hands-on training for securely handling sensitive messages
- Step-by-step Sendinc interface tutorials
- Guidance on best practices for PHI transmission
- Access to ongoing support and compliance reporting
We don’t just install and disappear. We support you every step of the way.
How Much Does HIPAA-Compliant Email Encryption Cost for Small Practices?
We understand that every practice is different. That’s why we offer:
- Custom pricing based on your needs
- Secure email services are included in our managed service packages
- Bundled value that covers encryption, staff training, BAA, and long-term support
With Cornerstone, you’re investing in security, efficiency, and peace of mind—not just software.
Why Trust Cornerstone Computer Solutions for HIPAA-Compliant Email Encryption?
When it comes to healthcare IT, experience matters. Cornerstone has:
- Over 15 years of experience supporting healthcare providers
- Expertise with 30+ dental, medical, and veterinary systems
- A track record of successful implementations and ongoing support
- Deep roots in Colorado, Texas, and the greater Rocky Mountain Region
How Secure Email Helps You Stay Compliant
- Fully encrypted messages and attachments
- No installation needed—web-based access for senders and recipients
- Read receipts and delivery tracking
- Seamless integration with your existing tools
- Expert support from a dedicated IT partner
Get HIPAA-Compliant Email Set Up—Fast and Secure
At Cornerstone Computer Solutions, we help dental, medical, and veterinary practices across Colorado, Texas, and the Rocky Mountain Region protect their patients with simple, secure, HIPAA-compliant email encryption.
From configuration to compliance, our team is here to support your success. Contact us today to schedule your free IT assessment and find out how easy HIPAA compliance can be.
We are Here to Help!
Peace of mind is essential. Any time you need us, we’re just a click or call away.
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